A Veteran-Owned Company
ClinicPulse.ai
We help behavioral health clinics systemize their operations with people, processes, automation, and AI.
➡️ Top 1%, experienced and HIPAA-compliant behavioral health Virtual Assistants.
➡️ HIPAA-compliant ClinicPulse CRM (automation & AI platform) + custom-built AI Agents.
➡️ SOPs and Process-Mapping, built in a Revenue Operations framework.
About Us
Why Clinics Choose Us
ClinicPulse.ai is a new launch, built from our success running a VA agency and Revenue Operations agency, now fully specialized for behavioral health clinics.
As a U.S. Army Veteran, I believe in systems that run with discipline, reliability, and trust. That’s exactly how we recruit, train, and place every VA. You’ll get a healthcare-trained assistant who’s been vetted, HIPAA-certified, and ready to support your clinic like they’ve been on your team for years.
You’ll know your VA, and we’ll know you – we’re a boutique service, not a VA factory.
Orlando P. Gonzalez, Founder, CEO | U.S. Army, retired
Plug & Play.
Trained, experienced, certified, and ready behavioral health virtual assistants.
Experienced.
Every assistant has 2+ years of clinical or healthcare admin experience.
HIPAA-Compliant.
Optional Amazon WorkSpaces and quarterly HIPAA training. HIPAA-compliance guaranteed – BAA provided.
Automation.
67% discount for our HIPAA-compliant CRM & Automation platform – ClinicPulse CRM. Setup and training included.
SOPs.
We help systematize your operations. You will never have to worry about people leaving your organization and leaving a knowledge gap.
Onboarding.
Ops-First Onboarding – We blueprint (and document) your workflows while we help onboard your VA, so the fixes stick long after launch.
healthcare VA Tasks
Built for Behavioral Health Clinics
Schedule & Reschedule Appointments
Respond to Patient Inquiries
Verify Insurance & Benefits
Document in EHR Systems
Manage Cancellations & Waitlists
Monitor Follow-Up Tasks
Support Light Marketing Tasks
Build Better
Systemizing Operations
⚙️Up to 4+ hours of clinician time rescued daily.
⚙️95% live-answer rate on patient calls.
⚙️15% average jump in collected revenue within 90 days.
⚙️Documented, repeatable processes that scale as fast as your caseload.
01
Marketing Operations
How do you generate leads? What is being done to warm up leads? Are you consistently posting, and is it on-brand?
02
Clinic Operations
Do you have automated appointment reminders set up? If a task is done more than once, do you have SOPs in place?
03
Expansion Operations
Do you have a referral pipeline or a partnership pipeline? Do you have reactivation efforts for past clients?
“Clinic Pulse has completely transformed the way we run our practice. Our virtual assistant handles everything from scheduling to intake, and she genuinely feels like part of our in-house team. Knowing she’s HIPAA-trained and healthcare-experienced gave us immediate confidence. We’ve saved hours each week, reduced no-shows, and best of all — I finally have time to focus on my patients, not paperwork.”
Dr. Peter J., LMFT
Everything You Need
Systemize your Operations
Dedicated VA
$1,995
/month
40 hours a week, HIPAA-trained virtual assistant who works exclusively for your clinic — no juggling multiple clients, no divided attention.
3-month initial commitment, paid monthly; then we go month-to-month.
Included:
- Full-time (40 hours/week).
- 2+ Years of Experience
- HIPAA Trained
- AWS Workspaces (Optional)
- Includes Clinic-Specific Onboarding
- Access to SOP Platform
- Performance Monitoring Tool
Fractional VA
$1,050
/month
20 hours a week, HIPAA-trained virtual assistant split between two clinics.
3-month initial commitment, paid monthly; then we go month-to-month.
💥5 Spots Available
Included:
- Part-time (20 hours/week).
- 2+ Years of Experience
- HIPAA Trained
- AWS Workspaces (Optional)
- Includes Clinic-Specific Onboarding
- Access to SOP Platform
- Performance Monitoring Tool
Add-on
ClinicPulse CRM
$99-$295
/month
Paid Annually at a rate of $295 without a VA. Paid monthly at a rate of $99 with VA services. HIPAA-compliant and AI-powered all-in-one operational clinic platform. We guarantee, via basic automation setup, that you will reach ROI in 6 months.
Included:
- Basic Setup (includes automation, workflows, and training)
- CRM
- Workflow Automation
- Phone System
- Reputation System
- Website
- Marketing Emails
- Payment System
- Scheduling
- Dashboards
- AI Tools
- Social Media Tool
Get in Touch
Let's Connect
We’re here when you’re ready to stop doing it all yourself.
Call Us
(760) 332-1343
Mail Us
hello@ClinicPulse.ai
Meet Us
Temecula, California
Get in touch
Stop Doing it all
FAQ
Frequently Asked Questions
Not Sure Yet?
We know it’s a big deal to bring someone into your practice — even virtually. That’s why every VA we place is trained, vetted, and ready to support your care with compassion and professionalism.
All ClinicPulse.ai VAs are trained in HIPAA standards as part of their onboarding and certified before placement. For added security, we offer optional Amazon WorkSpaces — a virtual desktop environment that keeps all PHI off the VA’s local device. Your clinic’s compliance is our top priority.
We only hire VAs with at least 2 years of experience in a healthcare setting. Many have worked directly with EHR systems, handled intake coordination, or supported behavioral health practices.
If your VA isn’t the right fit, we’ll work with you to understand what’s not working and rematch you with a better-fit candidate at no additional cost. We typically present three carefully vetted VA options at the start, so we have a backup ready just in case.
Our goal isn’t just to fill a seat – it’s to find someone who integrates smoothly into your workflow, communicates well, and makes your life easier. We take feedback seriously and move fast to make things right.
All of our virtual assistants are full-time professionals based in the Philippines — each one with at least 2 years of healthcare experience, fluent English, and HIPAA certification. Many hold nursing or medical degrees, making them the perfect fit for behavioral health clinics.
3-month initial commitment, paid monthly; then we go month-to-month. We ask for a 30 day notice of termination.
Yes — but because we’ve invested heavily in sourcing, screening, and training our VAs, a buyout fee applies if you wish to hire them outside of Clinic Pulse.
We offer a transparent VA buyout option, which allows clients to take over the VA’s contract directly.
This fee protects the integrity of our business model, compensates for backend infrastructure, and ensures fairness to all parties.